Messy data in. Clean, verified records out.
Data cleanup and verification. Send us the archive as it is: shared drives, scans, exports and spreadsheets. We split, deduplicate and classify every file, extract the data, verify it against the source and hand back a clean dataset with the evidence behind every value.
Data cleanup report
Example report with fictional records: files received, duplicates removed, records built and gaps listed, with each record shown with the files it was built from, the fields extracted, the check applied and its status (Verified, Merged, Gap listed or Review).
Messy data costs you four ways. The biggest is insight.
No insight: spend, risk, gaps and trends sit inside thousands of files, and until the data is clean nobody can report on it, compare it or act on it. The operational cost: decisions made on guesswork, hours lost every week searching and retyping, duplicate payments and missed renewals, reports rebuilt by hand, problems found too late, and new ERP, BI and AI tools that stall on untrusted data. Duplicated: the same record, five times, with copies and versions across drives. Unstructured: data locked in scans, photos and PDFs that nothing can report on. Unverified: values typed in by hand, with no link back to the document they came from.
What we do with every file.
Every file, any format. Split, deduplicated and classified. Data extracted with a confidence score and source page. Verified against the source and your rules. Gaps listed per record. Evidence behind every value.
When teams bring us in.
Moving to a new system. Before an audit or review. Mergers and acquisitions due diligence. Closing the financial year. Regulatory remediation. Paper and scan archives.
How it works.
Contact us. Send the archive as it is. Files split, deduplicated and classified. Data extracted and verified. Clean dataset and gap list returned.
What you get.
Cleanup report, clean dataset in your format, organised file set, gap list and an evidence trail linking each value to its document and page.
Let us help you clean up your data.
Send us what you have and we will hand back one dataset you can rely on. Any format, every file verified, evidence behind every value.
Questions
What kind of data can you clean up?
Any data held in documents and files: scans, photos, PDFs, spreadsheets, exports and handwritten forms, from shared drives, email or existing systems.
What do you need from us?
Access to the files as they are, and a contact who can confirm the format you want back. We handle the sorting, extraction and checks.
What format do we get the data back in?
Structured records in the format your systems need, plus the organised file set and a gap list. Each value is linked to the document and page it came from.
How do you verify the data?
Each value is checked against the rest of the file and your rules, such as names and IDs matching across documents, totals agreeing and dates falling in range. Anything that cannot be confirmed is listed with the reason.
Can this become an ongoing process?
Yes. Once your archive is clean, new files can run through the same pipeline as they arrive.
Who handles our documents?
A dedicated Uploader team works under a confidentiality agreement, on our platform, with every view and change logged.